Documentation Manager (Thailand)
Thailand
DRIVING CONNECTIVITY
Chart your Course with PIL
With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.
At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.
Get On Board for a Dynamic and Purposeful Career.
We are seeking a highly motivated and experienced Documentation Manager (Bangkok, Thailand) to join our dynamic team at PIL. The successful candidate overseeing and managing all shipping documentation processes to ensure compliance with international maritime regulations, port authority requirements, and client expectations. This role plays a critical part in ensuring smooth vessel turnaround, cargo handling, and communication between stakeholders.
Key Responsibilities:
Documentation Oversight:
- Manage the preparation, verification, and submission of shipping documents including Bills of Lading, Manifests, Delivery Orders, and Customs Declarations.
- Ensure timely and accurate documentation for vessel arrivals, departures, and cargo operations.
Compliance & Regulations:
- Ensure all documentation complies with local and international maritime laws, port regulations, and customs requirements.
- Stay updated on changes in shipping regulations and implement necessary adjustments.
Team Management:
- Supervise and train documentation staff to maintain high standards of accuracy and efficiency.
- Allocate tasks and monitor performance to meet operational deadlines.
Coordination & Communication:
- Liaise with port authorities, customs, shipping lines, and clients to facilitate smooth documentation flow.
- Coordinate with operations and logistics teams to align documentation with vessel schedules.
System & Record Management:
- Maintain accurate records of all documentation and transactions.
- Utilize shipping and logistics software systems for document processing and tracking.
Problem Resolution:
- Investigate and resolve discrepancies or issues related to shipping documents.
- Provide support during audits or inspections.
MUST HAVE:
- Bachelor’s degree in Maritime Studies, Logistics, Business Administration, or related field.
- Minimum 5 years of experience in shipping documentation, preferably in a ship agency environment.
- Strong knowledge of maritime documentation procedures and regulatory requirements.
- Proficiency in shipping software and MS Office Suite.
- Ability to work under pressure and meet tight deadlines.
- Familiarity with port community systems and EDI platforms
- Multilingual abilities (English and local language)
WE VALUE:
- Adaptability, high integrity, and a collaborative mindset.
- Excellent organizational, communication, and leadership skills.
- Enthusiasm for the shipping and logistics industry.
- Ability to work collaboratively in a fast-paced environment.
Why Join Us:
- Be part of a leading global carrier with a strong focus on sustainability and innovation.
- Work in a dynamic and collaborative environment.
- Opportunities for professional growth and development.
Application Process:
To apply for this exciting opportunity, please submit your resume in English outlining your qualifications and experience on PIL Career Website.
Eligibility to Apply:
This position is open to Thailand nationals. Please note that applicants without this eligibility will not be considered.
About Us
Incorporated in 1967, Pacific International Lines (PIL) is ranked 12th among the world’s top container shipping lines and is also the largest home-grown carrier in Southeast Asia. Based in Singapore, PIL is a global carrier with a focus on Asia, China, Africa, the Middle East, Latin America, Oceania, and the Pacific Islands.
Together with its affiliated companies Mariana Express Lines (MELL) and Malaysia Shipping Corporation, PIL serves customers at over 500 locations in more than 90 countries worldwide with a fleet of 100 container and multi-purpose vessels.
Apart from the core liner shipping business, PIL also has several other business units such as container manufacturing, depot, and logistics services.
PIL strives to meet the needs of its customers by providing value-adding services such as intermodal, breakbulk, and reefer services delivered on innovative technological platforms. With its focus on “Driving Connectivity” and commitment to achieving Net Zero by 2050, PIL aims to be an efficient, sustainable, and future-ready shipping line.
For more information, visit www.pilship.com
Pacific International Lines (PIL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.