Chartering Operations Manager

Job Responsibilities

• Manage commercial operations and post-fixture activities for assigned chartered-in and chartered-out vessels, ensuring charter party obligations are properly implemented and operational matters are handled in a timely manner.
• Coordinate vessel onboarding, delivery, redelivery, phase-in and phase-out activities for chartered vessels, working closely with shipowners, charterers, brokers and internal stakeholders to ensure smooth execution.
• Manage and oversee charter hire payments, settlements, recoveries, broker commissions, vessel-related expenses and account reconciliations for assigned chartered vessels.
• Contribute, proactively track and coordinate the resolution of off-hire cases, claims, disputes, incidents, accidents, contractual issues and commercial settlements involving chartered vessels. Promptly escalate any significant, urgent or unresolved operational and contractual matters to the Lead.
• Review and administer charter parties, fixture documentation, contractual records and related documentation to ensure agreed terms are properly implemented and maintained.
• Coordinate operational requirements for chartered vessels, including insurance arrangements, security requirements, high-risk-area transits, dry-docking matters and other vessel-related operational support activities.
• Prepare and maintain operational reports and records for chartered vessels, including vessel status updates, charter hire and expense records, claims and off-hire records, contractual exposure and chartered-fleet updates. Assist in Owners Budget P&L.
• Liaise and coordinate with Finance, Legal, Fleet, Operations, Marine Insurance, shipowners, charterers, brokers and other relevant stakeholders to facilitate the effective execution of chartering operations and timely resolution of operational issues.
• Provide administrative and ad-hoc support for chartering operations, including document preparation and other related tasks assigned by the supervisor.

Job Requirements

• Tertiary education in Maritime Studies, Shipping, or Logistics, with at least 5 years of post-fixture and commercial operations experience handling chartered-in and chartered-out vessels.
• Charter Party Expertise. Strong knowledge of standard charter party terms, fixture documentation, and contractual obligations, ensuring accurate administration from vessel delivery to redelivery.
• Commercial & Financial Acumen. Proven experience managing charter hire payments, broker commissions, account reconciliations, and Owners Budget P&L tracking.
• Claims & Risk Management. Solid background in handling off-hire calculations, commercial disputes, marine insurance matters, high-risk-area transits, and dry-docking coordination.
• Stakeholder Communication. Excellent negotiation and interpersonal skills to coordinate effectively with shipowners, charterers, brokers, and internal teams (Finance, Legal, Fleet, and Insurance).
• Analytical & Technical Skills. High attention to detail with strong proficiency in Microsoft Excel and maritime voyage management software (such as IMOS) for operational reporting and exposure tracking.